Track members, catch absentees before they quit, and never miss a renewal again — from one dashboard your front desk can actually use.
Your members are already committed. GymFlow makes sure the front desk keeps up — a live roster, absentees surfaced before they drift away, and renewals that chase themselves.
What you get
Minutes to set up
05
QR code at the door
01
Spreadsheets to maintain
00
What you get
Built around the three things that actually cost you members: forgotten renewals, quiet dropouts, and a register nobody can read.
Add members in seconds, track their plan and expiry, and search the whole roster from your phone.
See who hasn't shown up in 5+ days, sorted by longest absence, with one-tap call and WhatsApp buttons.
Expiring, expired, and active members in one view. Mark a payment and the expiry date updates itself.
One code at the front desk. Members enter their phone number — no app, no account, no friction.
A running record of every check-in, so disputes over 'I did come in on Tuesday' settle in a second.
Every gym's members, check-ins, and payments are kept completely separate — nobody else can see yours.
See it in action
These are real screens from GymFlow — the dashboard your front desk works from, and the app that sits in your members' pockets.
Dashboard
Open the app and the numbers that decide your month are already there — no report to run, no sheet to open.
Members
Every member on one searchable list — plan, batch, joining date and expiry, without flipping pages.
Renewals
Members sort themselves into expiring, expired and active. Take the payment and the expiry date moves on its own.
Money
Collections, dues and expenses for the month in one place, split the way you actually take payment.
Check-ins
One QR code at the door writes a log you can search — so “I did come on Tuesday” settles in a second.
Absentees
Members who stop showing up rarely tell you. This list surfaces them while a phone call still works.
For your members
Your members log in with their phone number — no app store, no password. It installs to their home screen and behaves like an app.
How it works
Name, phone number, plan, join date. Takes about as long as writing one line in the register.
One code, generated for your gym. Stick it at the front desk or the door.
Members scan in with their phone number. You get absentee alerts and renewal reminders without asking.
“Absentee list alone paid for the year. We used to lose members quietly — now we call them on day 6, not day 60.”
“QR check-in killed our register. Members scan with their number, done. No more "sir, my pen ka issue hai".”
“Renewal dashboard is the whole business now. I know exactly who's expiring this week before they even ask.”
“Set it up in one evening between clients. My trainers now spend time training, not chasing payment records.”
“Every gym's data stays separate, which mattered — we run two branches and never mix up either roster.”
“Front desk guy quit last month. Didn't matter — anyone can run this in five minutes, no training needed.”
“WhatsApp reminder button alone got us twelve renewals we'd have written off as gone.”
“No more spreadsheet with 400 rows nobody could read. Search a member's number, everything's right there.”
“Cheapest decision I made all year. One QR code at the door replaced a register and an argument every morning.”
“Check-in log settled a dispute in ten seconds flat. Member said he came Tuesday — log said otherwise.”
Pricing
One flat fee for your gym, India's most affordable way to run one. Your members never pay a rupee to use it.
Starter
₹499/month
Up to 50 members
Pro
₹999/month
Up to 100 members
Unlimited
₹1,999/month
Unlimited members
No card required to try it. We'll set up billing with you directly once you're ready.
Why GymFlow
A register costs nothing until it costs you a member. Other gym software costs more than it should. Here's how GymFlow stacks up for both sides of your front desk.
Read the full register vs. software breakdown| Feature | Register / Excel | Other gym software | Best valueGymFlow |
|---|---|---|---|
| For you, the owner | |||
| Setup time | Days of data entry | Hours of onboarding | 5 minutes |
| Absentee alerts | No | Sometimes | Yes |
| Renewal dashboard | No | Yes | Yes |
| Every gym's data kept separate | N/A | Sometimes | Yes |
| Starting price | Free, but costly mistakes | Usually pricier, setup fees | ₹499/mo, no setup fee |
| Support | You're on your own | Paid tiers only | Free, always |
| For your members | |||
| QR check-in, no app required | No | Sometimes | Yes |
| WhatsApp renewal reminders | No | Often extra | Included, free |
| Digital membership card | No | Sometimes | Yes |
| Own attendance history on request | No | Yes | Yes |
FAQ
Set up your gym on GymFlow today and stop chasing members through a notebook.
Request access